Win More Government Contracts, Without Drowning in RFPs

Built for small business government contractors: automatic SAM.gov and Texas ESBD matching, a real tracking pipeline, and AI-drafted proposals grounded in your actual capabilities — never invented.

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What Is RFP Planner?

RFP Planner replaces the spreadsheet-and-email approach to government contracting with one platform: automatic discovery of matching solicitations, a pipeline built for how proposals actually move through a small team, and AI tooling that drafts a real first-pass response — without ever inventing a certification your company doesn't have.

Opportunity Match

Automatic discovery from SAM.gov and Texas ESBD, matched to your NAICS/NIGP codes and keywords every 6 hours — plus plain-language summaries so you can gauge fit without reading the full solicitation.

Pipeline & Priority

A Kanban board and list view built for how RFPs actually move, with Level of Effort and Priority calculated automatically so the opportunities that are big and due soon never get buried.

Automated Workflows

Every account ships with a working default automation on day one — new RFP in, effort scored, priority set, draft queued — with zero setup required, and fully customizable as your process matures.

AI Insight Pro

One click drafts a full, editable Word proposal, grounded in your company's real facts. Requirement gaps get flagged honestly instead of quietly written around.

Company Profile

A structured profile and reusable past-performance library that feeds every AI-drafted response — the more complete it is, the stronger every future draft becomes.

Team Collaboration

Admin/member roles, per-RFP task assignment, and automated deadline reminders so nothing falls through the cracks under a hard government deadline.

See RFP Planner In Action

A quick walkthrough of matching, tracking, AI drafting, and the Virtual Contracting Officer review — all in one pipeline.

Why Choose RFP Planner?

Most "AI proposal" tools will happily invent a certification your company doesn't have. RFP Planner won't.

Every AI-drafted claim is checked against your real, stated capabilities — gaps get flagged, never invented.
A real, editable Word document mapped to the solicitation, not a chat transcript to copy-paste from.
Zero-setup automation from day one, fully customizable as your team's process matures.
Built around the actual government contracting workflow — NAICS codes, set-asides, SAM UEI/CAGE — not a generic CRM.

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Find the Perfect Plan for Your Organization

Explore our tailored plans designed to streamline your RFP process, boost collaboration, and help you secure more contracts. Compare features and choose the plan that fits your needs.

View Plans & Pricing

What Our Users Say

"RFP Planner has revolutionized how we manage government proposals. Our efficiency has doubled!"

Iris Toland, RMI Technology

"The pipeline view and collaborative features are a game-changer for our organization."

Isolda Barrera, CypressBit

Start Winning Government Contracts Today

Built for 8(a), HUBZone, WOSB, SDVOSB, and small business contractors ready to stop searching and start winning.

Latest From Our Blog

Before You Hit Submit: What's New in RFP Planner

RFP Planner now reviews your finished proposal like a government evaluator would, builds a real capture plan with every draft, keeps your company profile current with one click, and covers dozens more Texas cities and counties.

A Command Center for Your Pipeline: Why We Redesigned the Dashboard

RFP Planner's dashboard was rebuilt around a sidebar and pipeline board that sorts by soonest deadline first, so the most urgent proposal work is always the first thing you see.

Free Pipeline, Paid Capture: Why We Simplified Our Pricing to Two Tiers

RFP Planner's pricing is now two tiers instead of three: full pipeline management is free with no seat limit, and automation plus AI live together in one paid Capture plan.

Smarter Opportunity Summaries, Straight From the Statement of Work

RFP Planner's AI opportunity summaries are now generated from the actual attached Statement of Work document, not a one-line SAM.gov description field or a bare link.

Every Opportunity Now Has Its Own Page — Bookmark It, Share It, Reference It Later

Matched SAM.gov opportunities on RFP Planner now live at their own permanent, shareable URL, searchable and indexable, with similar opportunities by NAICS code surfaced automatically.

From Blank Page to First Draft in Minutes — and Why It Won't Lie to You

RFP Planner drafts your first proposal response in minutes, grounded in your company's own capabilities and past performance — and it flags what's missing instead of inventing it.